Frequently Asked Questions
Q: What is included in the facility rental fee?
A: The base rental fee includes up to 5 hours of event time, the in-house furniture that is available specific to each venue and the basic table and chair set-up. Additional event hours may be available for an hourly fee.
Q: I am a CU Staff Member/Alumni/Season Ticket Holder; can I get a discount on my event?
A: There is not an automatic discount for those groups. If you are a Buffalo Sports Properties partner or Buff Club member, please speak with your event coordinator to see if you qualify for a discount. CU campus partners and non-profit groups are eligible for discounts, please speak with your event coordinator for further details.
Q: Do I need to have security at my event?
A: Per CU Campus alcohol policies, security is required for all events serving alcohol and other events that the Folsom Field Events staff deems necessary and is at the cost of the client. Your event coordinator will help to determine the correct security coverage and will hire and manage the security staff on your behalf.
Q: Where can my guests park for my event, and how much does it cost?
A: All on-campus parking is managed by CU Parking & Transportation Services. The closest parking option for the Folsom Field venues is the Folsom Garage parking structure located under the Indoor Practice Facility (2250 Stadium Drive). There are 200 visitor parking spaces in the garage, and it is a 24/7 pay lot (price dependent on time of day). Guests can pay to park using the pay stations located throughout the garage, or through the ParkMobile app on their smartphone. There are also parking lots that are free after 5pm and on weekends, but do require a 5-10 minute walk to the stadium.
If you wish to cover the cost of parking for your guests, your event coordinator can work directly with CU Parking & Transportation Services to make those arrangements.
Q: When can I get in the venue to set-up my decorations? How long do I have to breakdown?
A: The Folsom Field Events staff will be as accommodating as possible with setup before an event and access will be dependent on other events and staffing. If you think you will have a lengthy setup, please let your event coordinator know when reserving a venue as there may be an additional hourly charge. Please provide a detailed list of all vendors and their setup/breakdown needs at least two days in advance of the event. An hour after an event will be provided for breakdown. This can be flexible depending on venue availability after the event, but needs to be discussed in advance to avoid an additional charge.
Q: Where can my guests smoke during my event?
A: CU is a non-smoking campus. Click here to read Campus No Smoking Policy.
Q: Are there limitations for decorations I can utilize for my event?
A: All decorations must be approved by your event coordinator prior to the scheduled event. Only approved tape/adhesives can be used to hang decorations, failure to follow décor policy may result in a charge. Confetti and devices that create an open flame are not allowed in the venues.
Q: Can I have glassware on the Rooftop Terrace?
A: Glass is prohibited in this venue. Clear, disposable cups will be used for all beverage service. Any decorations that will be placed outside will need to be approved by your event coordinator prior to the event.
Q: What A/V equipment can you provide for my event?
A: Folsom Field Events has in-house A/V equipment available for rental. Please work with your event coordinator to obtain a pricing sheet. When applicable, an A/V tech will be present before, during and after your event to handle all issues and will set-up and breakdown all rented equipment. If they do not have in-house equipment that matches your request, your event coordinator can work to obtain rental equipment from an outside vendor.
Food and Beverage Service
Q: Can I bring in my own food, alcohol, or caterer?
A: Buffs Hospitality (owned and operated by Levy Restaurants) is the exclusive catering and concessions partner for all CU Athletics properties. Outside food or beverage is not allowed, unless previously approved in writing. Buffs Hospitality will work to accommodate any special requests for your menu. If there is a food they are unable to accommodate for traditional or cultural reasons, they will work with clients directly to make outside arrangements. Alcohol donation for non-profit or charitable organizations/events (501c3) may be available; clients should work directly with their catering contact for further information.
Q: Can I take leftover food, drinks, and alcohol out of the venue after my event?
A: Possible liability consequences prohibit any food or beverages to be taken off the premises following an event. To-go boxes are not permitted. Per the State of Colorado Hotel & Restaurant liquor license, owned and managed by Levy Restaurants, no alcohol may leave the premise with clients.
Q: How does the deposit and payment work?
A: All payment is processed by the Buffs Hospitality catering team. They can accept credit card, check, or PO# (CU groups). For any groups outside of the University of Colorado, a nonrefundable deposit is due upon contract signing. Please work with your catering contact for more information on payment due dates.
Q: When do I have to decide on the final menu?
A: Menus must be finalized 14 days prior to the event.
Q: When are final headcounts due for catering?
A: Final counts are due 10 days prior to the event, upcharges may be applied for late additions.